This video is the final step in the event creation phase. Within the tutorial, we detail the various ways in which you can invite participants to the event.
VIDEO TUTORIALS TO HELP YOU GET STARTED
HOST
CREATING A NEW SOURCING EVENT
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This tutorial illustrates how you can create a quick RFQ (Request for Quotation) in minutes.
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This video tutorial describes how you can credit an event, if you are on the Pay As You Host payment plan. We also explain a little about our Pricing page and the various options that are on offer.
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An important part of any sourcing event is providing the right information to your participants. A way of doing this is to provide them with supporting documentation, be it your own Terms and Conditions, CAD drawings, photos, detailed specification sheets and so on. This video talks you through how to upload documents to your event.
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This tutorial shows you in detail how to create an advanced lot with the lot matrix. It covers the creation of components, line items, excell uploads, calculations and much more.
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This step is to create the Lots, against which the participants place their bids. We allow as many Lots as you see fit, so please watch this tutorial for help on how to correctly set those up.
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This step outlines how to create questionnaires for your sourcing event and to set up scoring and weighting with different question types, whether you want it to be Pre-Qualification, and more. In fact, there is quite a lot you can do with our questionnaires!
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This tutorial guides you through the first step which is how to create an Event and pick the settings that suit you best.
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The first tutorial guides you through the Sign Up process and introduces you to some of the innovative concepts that make using our software so easy, such as your very own Dashboard from which you can dictate proceedings.
MANAGING A CURRENT EVENT
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The Documents section of an event will contain not just the documentation you made available to your participants, but also the documentation that they may have made available to you. Here we outline how to interpret the documents tab.
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The Message Board is a really useful feature to keep all your communication in one place. This tutorial talks you through how to use this feature.
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An important part of any sourcing event is receiving the bids from the market. This video talks you through this important step. You will either have a tab for RFQ bids, if you are running an RFQ, or you will see a tab for Qualification (“Qual.”) bids.
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After an RFQ has completed, you have the ability to progress to an auction. This tutorial covers how to do this.
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The final activity to any e-Sourcing event might well be the mystical e-Auction. We hope to de-mystify this process and show you that it really is quite simple, once you have done all the hard work of defining your requirements, chasing in the participant responses and checking everything looks valid. Once done, check out this video to show you how the e-Auction works.
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Discover how to manage a Japanese Auction as host. A Japanese Auction is where the bid level decreases over time in intervals and suppliers choose whether to bid or decline at that level.
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After several years of development, the Lot Matrix was released letting you create an event with advanced lots. What this looks like and how you manage it is shown in this video.
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Once the participants’ responses to the questionnaires start arriving, you can assess them. This video talks you through the scoring of questionnaires.
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Everyone makes mistakes, which is why we include an Edit feature in our software. If you notice a missing document or you wish to add more participants or change a Lot, you can do so from here. This video talks you through the Edit Mode.
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Once your event is out in the market, your participants will hopefully be progressing the various actions, be it uploading documents, completing questionnaires, submitting quotes or even taking part in an auction. This video talks you through the Participant tab where you can monitor their progress.
ADMIN
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The User Hierarchy is the perfect feature for adding your colleagues, clients, stakeholders, and giving them various permissions on your events. It is completely free to add people to view your activities, and fellow Hosts only need a licence to share edits rights. You can also give other Hosts the right to manage your Admin area, such as the Participant Database and Document Library. Watch this video to learn how to do all this.
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This tutorial guides you through setting up your own white labelled portal with the software and shows you what it looks like. This is very easy to do and makes the software even more your own!
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Once you have signed in, you may wish to upload your own company logo and menu colours to make the software feel like your own, not just for you but also your participants. You can also upload and manage your own database of participants and assign them into groups for future tenders. Finally, learn how to manage your Document Library to maintain the latest versions of your tender documentation.
SANDPIT
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Watch our demonstration of how you can create a sourcing event in less than 60 seconds through the Market Dojo tool.
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Overview of the advanced lot feature including a demonstration of the structure of an advanced lot event and how you can upload lot templates to the event.
WE ARE A SOURCE OF INFORMATION
PARTICIPANTS
PROCESS GUIDES
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This tutorial shows you the first step of any sourcing event as a participant – what to do if you have received an invitation e-mail. Here you can hear what to do with the e-mail, learn how to sign up and see the event invitation.
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Once registered, you can access the Manage Invitations area. If you are following an invitation you will automatically be taken to the Manage Invitations screen. If you have an invitation code you will need to navigate to Manage Invitations from your Dashboard. This tutorial gives you a good explanation of how to make the most of this feature.
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Your Dashboard allows you to decide which Events you wish to take part in and which you may wish to decline. Once you have registered, every time you log in you will end up on the Dashboard, unless you are following an invite in which case you will go directly to Event Invitations section. Learn more by watching this video.
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This tutorial guides you through setting up your own white labelled portal with the software and shows you what it looks like. This is very easy to do and makes the software even more your own!
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Once you have signed in, you may wish to upload your own company logo and menu colours to make the software feel like your own, not just for you but also your participants. You can also upload and manage your own database of participants and assign them into groups for future tenders. Finally, learn how to manage your Document Library to maintain the latest versions of your tender documentation.
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Everyone makes mistakes, which is why we include an Edit feature in our software. If you notice a missing document or you wish to add more participants or change a Lot, you can do so from here. This video talks you through the Edit Mode.
PROGRESSING THROUGH AN EVENT
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Upon a successful invitation and acceptance to an Event, you will be able to work your way through the various areas within it. The first hurdle could be a pre-Qualification Questionnaire. This is a gateway that you need to pass to see the rest of the event, just to ensure that you do have a realistic chance of winning the event.
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Upon a successful completion of a Pre-Qualification Questionnaire, you may progress to the next step, which could be a normal questionnaire in the form of a survey of a Request for Information.
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This tutorial explains how you place bids in a Request for Quotation. The process for placing bids in an RFQ is the same as for Qualification bids and in an e-Auction itself, making the process much easier for you. Watch this video to learn how to place a bid.
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This tutorial explains how to complete a Request for Quotation, understanding the difference of bidding on multiple lots and rejecting lots.
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This tutorial explains how you place bids in an advanced lot. It shows how to place bids during a qualification bid process and RFQ directly into the system or via excel. It also shows how to bid at detail and lot level during an auction and how to upload detail after the auction has finished if you bid at lot level.
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After you have been let into the event you will be able to see the Document tab. This tab will let you download documents that have been uploaded by the host and here you can also upload your own documents.
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During the Event, you shall most likely wish to ask the Host questions about it. The Message Board is a fantastic way to go about this as everything is in one place for you, including all the previous questions you asked and the corresponding answers. This ensures that you receive all the same information as everyone else, as the Host can communicate to everyone in such an efficient manner. This tutorial explains how to use the Message Board service.
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If you have taken part in an RFQ which has progressed to an e-Auction or your Qualification Bids have been successful then you shall most likely be invited to take part in the final activity; the Online Negotiation Event or e-Auction. During the e-Auction, you shall be given feedback as to the competitiveness of your bid in real time; something you don’t get during a traditional negotiation. We appreciate this can sometimes be a stressful situation, so to give yourselves the maximum preparation, please take a look through this tutorial in order to feel comfortable with what you are doing on the day.
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This tutorial shows you how to bid in a Japanese auction. In a Japanese auction, you do not see your position, but you will need to either accept or decline the ‘current bid’ for each Lot within a given time limit. After which, if you have accepted the ‘current bid’ for a Lot, you will proceed to the next round where you will be asked the same question. The auction continues until you can no longer bid for any lot.
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This tutorial shows you how to bid using a bid template. A bid template allows you to use Excel to fill out your bids. It is useful on events with a large number of lots and can be used during Qualification or RFQ stage.
Warren Services save Administrative overhead using Quick Quotes
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Arqiva use Market Dojo as a key tool within their purchasing strategy
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Market Dojo helps bring simplicity to a complex procurement environment
The company and people are intuitive, young and enthusiastic in nature. Specsavers will be looking to use Market Dojo as a ‘business as usual’ tool and regard it as an integral part of their negotiation toolkit.