COVID-19: Learn how Market Dojo can help, including our free of charge COVID-19 Risk Awareness RFI

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Working from home? How Market Dojo Can Help Procurement Professionals.

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Covid-19, Blogs, Top Resources, Our software, Best Practice

If you’re a procurement professional who is now required to work remotely, our solutions are here to help. 

We have focused on 6 key areas to highlight how Market Dojo is helping our clients work efficiently from home.

Accessibility

With teams being forced to work remotely, cloud-based technology allows all members of your team to access the same platforms and data from around the world. Our on-demand functionality means all your team have instant access to our solutions as soon as they sign up.

Sharing information with your suppliers is simple and can be stored in one central and secure repository. You can record all communication with your suppliers together and share updates with your team. Our solutions also make submitting bids and responses easier for your suppliers, who can send information directly to you or revisit unfinished responses over time. 

Collaboration

Continue working effectively with the members of your internal team, by assigning tasks and user view and edit permissions. If any of your team are unable to work, you can pick up right where they left off without having to sift through emails. 

Assigning user hierarchy and stakeholder permissions ensures your team can continue working in unison across various workstreams, giving senior hierarchy the ability to monitor remotely. You can also delegate tasks through the system such as assigning questionnaires to scorers in SIM Dojo.

When it comes to working with your suppliers, you can invite globally based providers to participate in the same event regardless of time zones and languages. 

Mitigating the risk of your suppliers and running specific RFI’s around COVID-19 is simple using our default templates. Our Covid-19 RFI is available for free, so you can gather the information you need from your suppliers, to analyse any potential impact on your critical path of production. 

Virtual Negotiation

Our eSourcing solution helps teams to run competitive tenders virtually, with hundreds of suppliers at a time.

Whether the objective is to generate cost savings, identify new suppliers or obtain market pricing information, our eSourcing platform allows users to centralise and effectively manage negotiations from home.

There are a range of functions in the tool that allow hosts to strategise their method of negotiation. For example, running an eAuction with rankings. This method allows your suppliers to see how they compare to others in the negotiation process, hence increasing competitiveness. You can try this out in our sandpit

We recently introduced the capability to run multi stage RFQ’s which are a light touch process to allow you to obtain a better price faster.

For companies who are used to running sealed bids as part of their sourcing process, this can also be achieved through Market Dojo and is being utilised by our clients unable to meet in person.

Efficiency 

We focus on ease of use to minimise the time spent by teams when training staff or learning how to use our solutions. Having an automated process minimises the number of man-hours spent on manual tasks, such as comparing bids, so teams can use their extra time to impact more areas of the business.

For teams who would prefer a more managed approach, we also offer a range of additional services such as designing, building and managing your processes for you. This could be running eAuctions, a training workshop with your suppliers, putting together bespoke materials, or completing your supplier onboarding process for you. More information about all these services can be found here

There are lots of shortcuts within our tools to help new users become even more time-efficient, such as saved templates for running Questionnaires. By gathering all information in one place, teams are able to review their supply chain virtually to adapt processes and react.

For teams who need to identify new suppliers over the coming weeks, running eAuctions or RFQ’s in Market Dojo, allow you to streamline the tendering process, through best practice methods. When it comes to comparing and analysing bids, the system can automate the process so you know who is offering the best value and the lowest price. 

If you are finding your workload increasing and difficult to manage, automated reminders and notifications can help you prioritise pressing matters, such as the expiry of contracts.

For teams looking to generate savings, our Category Spend Insight tool, Category Dojo, can help generate a dynamic savings plan, by identifying where the easiest savings in your organisation could be made. 

Learning and Development

Our Webinar Hub, Resources Hub and YouTube channel are filled with information and insights from procurement experts. We also have a host of best practice resources, such as ‘how-to’ videos to help teams work remotely and independently. The Resources Hub has been built up over years, by the team and Directors offering advice and insights into our solutions as well as the procurement industry. 

Within our solutions, we have taken additional steps to improve usability, by introducing a fully interactive help portal called Help Dojo. Help Dojo offers walkthroughs and tutorials, as well as prompts, to help users navigate our tools. There are also help icons installed throughout each solution, offering explanations and information on individual features. 

For users who are new to eSourcing, our Category Hub offers insights into categories on an individual basis, using information generated through Market Dojo. This can help highlight areas that haven’t previously been considered for sourcing events.

Our team work with procurement experts every day and have unique insights into the world of procurement. If you require any consultative or strategic advice, our team are available via video conferencing or phone calls. Our support lines remain open to 24/7 to help users in any way we can.

Visibility and Auditability

Extracting information and data for auditing purposes is extremely simple and time-efficient in our tools. Integrations with Excel makes importing spreadsheets into the tool easier to manage, should any of your suppliers still decide to email you attachments. We also offer integration with Power BI, which helps visualise your savings and data into manageable graphs.

If you have important documents saved in multiple locations, centralising all your contracts through Contract Dojo can ensure you remain compliant to legislation and no contract deadlines or obligations are missed.

See our infographic here.

We understand this is an extremely challenging and confusing time for all businesses. To help our existing and prospective clients understand how our solutions can be utilised to help, we recently published this blog. We have also published some of our top tips to help procurement teams maintain effective practices.

For any further information on any of our solutions or services, please get in contact with the team.

 

March 31, 2020

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